Device message management system

ABSTRACT

A method and system for managing email or other messaging and attachments to messages which are forwarded to devices having limited processing and memory capacity. The method includes the steps of: receiving a user configuration categorizing messages for the user by elements of the message; accessing the user message datastore upon receipt of at least one new message for the user to a user data store; comparing said at least one new message to a set of user specific rules; rendering a message summary including at least one link accessible by the processing device, the link enabling action with respect to the message when selected by the user; and outputting the message summary to a user device.

CLAIM OF PRIORITY

This application claims the benefit of U.S. Provisional Application No.60/489,163, “Smart Mail Filtering and Synchronization,” filed on Jul.21, 2003; and U.S. Provisional Application No. 60/565,199, “DeviceMessage Management System,” filed on Apr. 23, 2004; both of which areincorporated herein by reference.

BACKGROUND OF THE INVENTION

1. Field of the Invention

The invention relates to a system for managing messages and messageattachments to limited capacity devices, and in particular to limitedcapacity wireless telephones.

2. Description of the Related Art

As wireless technologies proliferate, the number and types of deviceswhich utilize such technologies grows at an ever-increasing rate.Although personal computers increasingly use wireless networks, deviceswhich connect to wireless networks are more commonly ones with much morelimited processing and memory capacity. Such limited capacity processingdevices include PDAs, handheld computers, and mobile telephones. Thoughlimited in power, users nevertheless demand an increasing number offeatures from such devices. Even wireless telephones have become morepowerful with the inclusion of such features as address books, calendarsand games. Many now include microprocessors, operating systems andmemory which developers to provide limited applications for the phones.

Wireless phones have long been able to read messages via a WirelessAccess Protocol (WAP) browser. In this type of system, the user on awireless telephone connects via the wireless network to a server whichenables the phone to read WAP enabled content. Most providers enable auser to access an email message account via the WAP browser, and/orprovide short message service (SMS) messages directly to the user'sphone. While useful, business users require access to their main emailaccount, and the ability to respond from that account. For example,while an employee of Microsoft will have an address ofemployee@microsoft.com, the wireless phone message may not be availableto connect to Microsoft's mail server to allow the user to access hisbusiness message at microsoft.com.

Other devices, which have been combined with wireless phones, such asResearch In Motion's Blackberry device, provide a user with enhancedmessage capabilities and attachment handling. These devices arespecifically configured to provide contact and message applications overa wireless network. In general, message received at a user's clientcomputer or message server is forwarded via an agent on the server tothe user's Blackberry device. Some provision for handling attachments isprovided in a proprietary binary format. See. “Attachment Service”,(http://www.blackberry.com/products/pdfs/WPE-00024-001-attachmentservice.pdf) Research in Motion White Paper, Research In Motion Limited,Copyright 2003.

The Blackberry solution is only available on certain types of wirelessnetworks. The variety of different types of wireless phones makes theResearch In Motion solution somewhat limited.

SMS allows users to receive abbreviated text messaging directly on thephone. Messages can actually be stored on the phone, but the storageavailable is limited to a very small amount of memory. In addition, noprovision for handling attachments in SMS is available.

With the numerous different types of wireless phones and othercommunications devices available, a system which will enable a user toaccurately manage their own business message account would be highlyadvantageous if accessible through a wireless phone.

SUMMARY OF THE INVENTION

The invention, roughly described comprises a system for managing emailor other messaging and attachments to messages which are forwarded todevices having limited processing and memory capacity. In oneembodiment, the system is designed for use with a synchronization systemsuch as that described in U.S. Pat. No. 6,694,336 wherein thesynchronization system accesses the user's message via any number ofmethods. In an alternative embodiment, the system of the presentinvention works in conjunction with a mail server directly. Through thesystem, a user can specify which messages are sent to the device duringa sync (or other message access mechanism) and reduce or eliminatecertain content. The user can also manipulate messages by, for example,retrieving, forwarding or faxing any eliminated or truncated contentupon request. The user's point of connection is preserved by the presentinvention during message operations such as replying, forwarding andcomposing messages. In a further aspect, the Read/Unread status of aparticular message is propagated to all devices in a user's personalinformation space. Messages delivered by the system have the messagebody reformatted if required to allow the message to be displayed ontarget device. In addition, large messages and attachments can bestreamed to locally attached devices.

In one aspect, the invention is a method for management of messaging fordevices having a limited processing capacity. The method includes thesteps of: receiving a user configuration categorizing messages for theuser by elements of the message; accessing the user message datastoreupon receipt of at least one new message for the user to a user datastore; comparing said at least one new message to a set of user specificrules; rendering a message summary including at least one linkaccessible by the processing device, the link enabling action withrespect to the message when selected by the user; and outputting themessage summary to a user device.

In a further aspect, the invention comprises a system including a userpreferences dataset, including user device information and the user ruleset. The system further includes a filtering engine including a rule setfor providing messages to a user; and a user message datastore accessengine, retrieving messages from a user's messaging service andproviding the message to the filtering engine. A rendering engine isprovided which is responsive to the filtering engine, the renderingengine converting messages into a limited capacity device readableformat based on the user device information, and rendering a summarymessage indicating the state of messages received since a triggeringevent. A session manager retrieves messages from a message datastore,provides the messages to the filtering engine, and outputs messages to auser device.

In yet another aspect, the invention is a method of managing messagesfor limited capacity processing devices. The method includes the stepsof: receiving a new message designated for a user; accessing a userconfiguration including a device configuration profile and at least onemessage handling rule; comparing the message to said at least onemessage handling rule; and outputting a summary message to the limitedcapacity device indicating a status of said at least one new messagereceived, the summary message including at least one link enabling anaction with respect to the message.

The present invention can be accomplished using hardware, software, or acombination of both hardware and software. The software used for thepresent invention is stored on one or more processor readable storagemedia including hard disk drives, CD-ROMs, DVDs, optical disks, floppydisks, tape drives, RAM, ROM or other suitable storage devices. Inalternative embodiments, some or all of the software can be replaced bydedicated hardware including custom integrated circuits, gate arrays,FPGAs, PLDs, and special purpose computers.

These and other objects and advantages of the present invention willappear more clearly from the following description in which thepreferred embodiment of the invention has been set forth in conjunctionwith the drawings.

BRIEF DESCRIPTION OF THE DRAWINGS

The invention will be described with respect to the particularembodiments thereof. Other objects, features, and advantages of theinvention will become apparent with reference to the specification anddrawings in which:

FIG. 1 is a flowchart representing how a user configures a system inaccordance with the present invention.

FIG. 2 is a user interface example of a configuration screen utilized inaccordance with the present invention.

FIGS. 3A and 3B are further examples of a user interface screenconfiguring rules for filtering message in accordance with the presentinvention.

FIG. 4 is a block diagram illustrating a first embodiment of the systemof the present invention.

FIG. 5 is a block diagram illustrating a second embodiment of a systemin accordance with the present invention.

FIG. 6 is a block diagram illustrating a system engine in additionaldetail in accordance with the present invention.

FIG. 7 is a sequence diagram illustrating the transactions andcommunications between various elements of the embodiment of theinvention shown in FIG. 4.

FIG. 8 is a representation of a portion of a wireless phone showing asummary SMS message displayed on the wireless phone.

FIG. 9 is a depiction of a wireless phone showing a summary listing ofmessages which might be displayed on the phone.

FIG. 10 is a depiction of a rendering of a message as it might bedisplayed on a wireless phone.

FIG. 11 is a depiction of a menu listing as it might be depicted andrendered on a wireless phone.

FIG. 12 is a block diagram illustrating yet another embodiment of asystem in accordance with the present invention.

FIG. 13 is a sequence diagram illustrating the transactions occurringbetween the various elements in FIG. 6.

FIG. 14 is a block diagram of an alternative embodiment of the presentinvention.

FIG. 15 is a block diagram of another alternative embodiment of thepresent invention.

FIG. 16 is a block diagram of how one configuration of the system of thepresent invention integrates with a sync server described in U.S. Pat.No. 6,694,336.

FIG. 17 is a sequence diagram of communication between a dataacquisition manager and other components of the system.

FIG. 18 is a sequence diagram illustrating communication between apersona engine and other components of the system.

FIG. 19 is an example of a persona record content.

DETAILED DESCRIPTION

The invention comprises a system for managing email, or other messaging,and attachments to messages which are forwarded to devices havinglimited processing and memory capacity. The message management systemprocesses attachments and messages in accordance with a set of usersettings defined for the system. The message management system of thepresent invention provides a number of unique features to a user of alimited capacity processing device. In one embodiment, the system isdesigned for use with a synchronization system such as that describedU.S. Pat. No. 6,694,336 wherein the synchronization system accesses theuser's message via any number of methods. In an alternative embodiment,the system of the present invention works in conjunction with a mailserver directly and no separate sync system is required.

Using the system, a user can specify which messages are sent to thedevice during message delivery to the device, either through an agentoperating on the device which renders email on the device, or during async via a sync agent (or other message access mechanism). This allowsthe user to reduce or eliminate certain content, optimizing use of thedevice's limited storage and processing capacity. The user can alsomanipulate messages by, for example, retrieving, forwarding or faxingany eliminated or truncated content upon request. The user's point ofconnection is preserved by the present invention during messageoperations such as replying, forwarding and composing messages. In afurther aspect, the Read/Unread status of a particular message ispropagated to all devices in a user's personal information space.Messages delivered by the system have the message body reformatted ifrequired to allow the message to be displayed on target device. Inaddition, large messages and attachments can be streamed to locallyattached devices.

In further embodiments, rule based manipulation of messages andinteraction events automates the user's interactive experience using thelimited processing device. Messages may be summarized, filtered,downloaded or otherwise manipulated (or passed through to the device) ina manner specified by the user.

As used herein, “personal information space” is a data store ofinformation customized by, and on behalf of the user which contains bothpublic data the user puts into their personal space, private events inthe space, and other data objects such as text files or data files whichbelong to the user and which are manipulated by the user. The personalinformation space is defined by the content which is specific to andcontrolled by an individual user, generally entered by or under thecontrol of the individual user, and which includes “public” events anddata, those generally known to others, and “private” events and datawhich are not intended to be shared with others. It should be recognizedthat each of the aforementioned criteria is not exclusive or required,but defines characteristics of the term “personal information space” asthat term is used herein. In this context, such information includeselectronic files such as databases, text files, word processing files,and other application specific files, as well as contact information inpersonal information managers, PDAs and wireless phones. The personalinformation space may be contained on one or more physical devices, suchas personal computers, wireless phones, personal digital assistants, andother limited capacity processing devices.

In order to implement the system of the present invention, a userconfiguration is created. The configuration contains the user'spreferences on how the user wishes to handle messages, the type oflimited capacity device the user has, the type of message system in use,whether the user uses a synchronization system and the like.

Initially, a user must provide this configuration information to thesystem. In one embodiment, the system may be provided as a service by asystem administrator and the user begins using the system by signing-upfor system service.

FIG. 1 shows a flow chart indicating how users participate in the systemof the present invention. Initially, in step 102, a user signs up forthe system. This process may comprise providing personal informationabout the user, the user's message account configuration (servicer ID,email address, etc.), information about the user's wireless account(carrier and wireless phone number), and other information about theuser which enables the system to perform the tasks as described herein.In particular, signing up for the system may include downloading orinstalling software or code which enables the process of the presentinvention to operate. Such code may be installed on a personal computer,a limited processing device such as a wireless phone or hand-heldcomputer, or any other type of processing device as is described herein.Such code may comprise an agent for accessing a message client runningon a processing device the user normally uses to access the user'spreferred message account, an agent which accesses the users messageserver directly, or a synchronization agent as described in U.S. Pat.No. 6,694,336. However, embodiments described herein do not require theuse of such code on all devices. Providing information to the system forthe set up process may also be performed using a forms-based web page togather initial information and perform the following configurationsteps.

The user's account can also be preconfigured, for example by the systemadministrator or the mobile carrier or on the phone by the manufacturer.

In step 104, the user makes the decision as to whether or not the userwishes to set their own configuration or use a default configuration. Inaddition to the user's operational preferences and requirements, theuser can set rules and preferences on how messages directed to the userare handled. A default configuration may provide a number of standardfilters for spam messages or for large attachments, for example. If theuser chooses to set his own configuration, then at step 106 the userproceeds through a configuration process. This may include specifying upspecific rules, answering questions and assigning preferences for thesystem to use in evaluating how to handle large messages and messageattachments, messages from a particular user or group of users, andfiltering characteristics such as subject or message keywords. If theuser decides not to use a specific user configuration, then at step 108a default configuration for the user is assigned. In a furtherembodiment, no user interaction is required during the setup phase.

Portions of the process of step 106 may be implemented by providing theuser with a set of interface screens on a computer during the set-upprocess. FIG. 2 is an example of a user interface screen allowing a userto define a portion of the user's personal configuration in the systemof the present invention. In general; the user can determine any numberof filters which allow messages or messages to be passed to the user onthe limited capacity processing device. By initially setting filtersthat eliminate or allow certain types of messages which are of interestto the user, this system allows only those messages of genuine interestto the user, or in accordance with the user's preferences, to be passedalong to the device. This eliminates a high degree of processing on thelimited capacity processing device.

Shown in FIG. 2 is a configuration screen implemented in a World WideWeb browser 200. In FIG. 2, it should be recognized that theconfiguration may alternatively be performed by providing a standaloneapplication on a processing device. Moreover, while the screens shown inFIGS. 2-3 are in a personal computer web browser, the configuration mayalternatively be provided via other browsers, such as WAP browsers, andother technologies, such as SMS. For example, configuration of theuser's configuration may be provided via the mobile device itself.

FIG. 2 shows three sets of timing rules—210, 220, and 230—for deliveryof email to three groups of users. In this configuration, messages areclassified into three categories: VIP mail, standard mail, and othermail. VIP mail might be a message provided from a class of individualsthat the user designates as a very important persons (VIPs). As shown inFIG. 2 at line 210, the user may desire to have all messages in thiscategory sent to the user immediately. Alternatively, the users candefine a schedule when messages are sent to the user from people in thiscategory or have people in this category's message never sent to theuser. For example, the user may wish to turn off all mail forwardingwhile the user is normally at the user's place of work and has access tomessaging through other means. Likewise, in step 220, standard messagemay be sent immediately, on a schedule, or never. In FIG. 2, the“scheduled” option is selected for standard email. Any other message,shown at line 230, is selected to “never” be sent to the user. Whilemessage is shown as classified in certain categories in FIG. 2, itshould be recognized that any other level of assignment of priority toindividual users is contemplated by the present invention. The user maybe allowed to record any number of individual message addresses andassign priority values to those addresses. For example, a numericalrating of individual users in a user's preference set may be utilized inaccordance with the present invention. In this case, the rules set forthat lines 210, 220, and 230 may have a numerical nature so that, forexample, VIPs have numerical rating of 5 whereas “others” have anumerical rating of zero. It would be understood that any number ofdifferent configurations and granularity in filtering individual usermessages can be provided.

The lower half of FIG. 2 shows a manner in which a schedule for the“scheduled” options of FIGS. 210, 220, and 230 may be provided. In FIG.2, the frequency of time may be sent by selecting the days of the week240, and how often in time matters are sent on the given selected days.For example, a weekday frequency is set at line 250 and a weekendfrequency is set at line 260. A further option might be to allow a userto only send a notification if new message has arrived since the lastalert, as indicated at reference number 270.

As explained below, there are numerous ways the system gains access to auser's email. The system can be configured to access messagesimmediately upon receipt, or upon some other triggering event, such as async process being implemented. In either case, rule 270 would onlyprovide a notification once access to the messages has been accomplishedby the system.

FIGS. 3A and 3B show additional sample screens for adding filteringrules for messages to the system. Such screens allow further granularityin configuring the system in step 106 of FIG. 1. In FIGS. 3A and 3B, therules are added to specific levels of users, however it will beunderstood that the rules need not be segregated by user or user group.Users may include or exclude mail items based on a sender's “To”address, priority, key words in the subject body, or any other number ofoptions.

FIG. 3A shows an example method for implementing an inclusion rule inthe system of the present invention. An inclusion rule would allowmessage to pass, assuming all the characteristics of the rule are met.For example, at line 310, a pull-down menu is used to allow a user toselect one of the user groups. Groups may be pre-defined or user defines(“New . . . ”). The pull down shows that the user is configuring a VIPset of recipients. A set of inclusion rules 330 specify messages whichare allowed or desired by the user on the limited capacity processingdevice. Rules 330 specify that the domain include the word “fusionOne”and the message be marked high priority, or that the domain includes theword “Smith”, or the domain includes the word “customer”, or the domainincludes the word “project 1”. By selecting button 340, the user has anoption to add additional rules using a pull down menu 345 of samplerules or by manually entering specific rules. It should be noted that noexclusion rules are shown in FIG. 3A, but that the user is allowed toadd exclusion rules by selecting the button 350.

FIG. 3B shows an example of an exclusion rule. In this case, theexclusion rule excludes anything in the “other” category which containsthe word “free drugs,” “advertisement,” or “ADV.” Mail items messagesmay be excluded based on the sender, the To address, the priority, keywords in the subject or body, and any other filtering method.

In a further aspect, the intelligence features of co-pending patentapplication Ser. No. 10/704,433 entitled “Personal Information SpaceManagement System and Method”, assigned to the assignee of the presentapplication, the contents of which are specifically incorporated hereinby reference, are utilized. This application describes a method forintelligently filtering messages and personal information in acommunication system. Features of the system described therein may beincorporated and combined with those of the system of the presentinvention to provide a more complete user experience.

In the system of application Ser. No. 10/704,433, the user is providedwith a number of options to process messages according to a user orsystem defined rating system using information culled from the messagesor the user's personal information space, may be used to catalogmessages into containers such as “Urgent”, “Normal”, “Meeting Requests”and “other”. Additional embodiments of the system implement this andother features in conjunction with the message delivery featuresdescribed above.

In one embodiment of the present invention, email received by a user isbroken into a series of collections such as “Urgent”, “Standard(Normal)”, “Meeting Requests” and “other”. The collections are governedby user configurable options. The user may add additional collections asrequired, or allow the system to provide default collections. Systemprovided default rules allow the user to immediately use the system withthe default collections. For example, a default spam email rule maydefine that spam email is prohibited from being transmitted to theuser's client device.

In one example, default settings for a person to be classified in a“normal” collection are that the sender belongs to one's home domain,the sender is found in the user's address book, a copied recipient is inthe user's address book, the sender is found in the user's sent itemsfolder, or the message is marked as urgent. The “urgent” rule defaultsmay promote items to Urgent when, for example, an item in the “normal”collection is market or flagged urgent, when the sender is in a userdefined list of VIP senders, or when a member of a VIP list is copied asa recipient.

Returning to FIG. 1, once the configuration is established at step 106or 108, at step 112, the user account is established. It should berecognized that the user configuration set at step 106 may be modifiedas often as desired by a user. The dashed line between step 112 and step114 indicates that the steps following step 112 may be separated intime; steps 114 through 118 need not be performed in any temporalrelationship to the preceding steps. Once the user account isestablished in step 112, when a new message is sent to the user at step114, then at step 116 one or more messages are intercepted by the systemand processed according to the user configuration. It should berecognized that in this context, new mail is mail that is not marked“read” by another device in the user's personal information space. Forexample, if the rules set forth in the user configuration specify thatthe user not be sent messages from 8 am to 5 pm during the week, andmessages received during that time are received, read and/or otherwiseprocessed by the user with another processing device, they will not beoperated on by the system of the present invention unless the systemrules are configured to do so.

In step 118, messages meeting the configuration profile may be forwardedto a viewing device. Alternatively, a summary of the messages may beforwarded to the user device, enabling the user to call additionalfunctions to manage messages in accordance with the teachings herein.

FIGS. 4-7 show a number of embodiments of physical implementations ofthe system of the present invention. In accordance with the presentinvention, messages can enter the system in a number of ways: throughthe user's personal computer client, which operates with asynchronization system such as that described in U.S. Pat. No.6,694,336; through a user's message server, which has a component forthe system of the present invention running on it; via an intermediatesystem server interacting with the user's messaging server; or via someother source, such as a web personal information manager. In each case,the system has access to the message and any information required todecrypt the message, if required.

In each of the embodiments described below, the system of the presentinvention scans the user's datastore for new messages or, alternatively,receives notification that new message has arrived through some source.When new message is detected, the server initiates a system session withthe user's limited capacity processing device. Generally, the first stepof this process is to gather the new message. This may requiredecrypting change logs in the case of a system using the synchronizationsystem of U.S. Pat. No. 6,694,336 or may simply involve enumerating themessage form an email server. A list of message data is retrieved,including: the sender of message, the recipients of message, the size ofmessage, the number, size, and type of message attachments; the subjectof message and the message body content.

Once the complete set data for the new message has been determined, thesystem stores this information in a cache and passes control to afiltering engine. This engine uses the user's configuration preferencesor rule set to determine which message to send to the user's limitedcapacity processing device. If none of the messages is eligible forprocessing, the process stops. If a message passes the filter, theprocess begins the delivery stage of the procedure.

FIG. 4 shows a block diagram of the first exemplary physicalconfiguration for operating the system in accordance with the presentinvention. In the configuration shown in FIG. 4 message enters thesystem by synchronization with the central system as described in U.S.Pat. No. 6,694,336. In FIG. 4, a system server 450 is shown whichincludes a system engine 440 and user datastores 460. The system server450 is connected via one or more networks 150 to both a system enabledlimited capacity processing device 400, such as a mobile phone, and asystem enabled personal computing device or other processing device 470.Network 150 may comprise any combination of physical networks, public orprivate, or a combination of public and private networks such as theInternet, or wireless communications link using any of the number ofwidely available, including wireless and other network, supportingcommonly used protocols such as, for example, TCP/IP. In this embodimentof the present invention, a limited processing device 400 includesdatastores 410 which may include an address book, calendar, or otherinformation specific to the user and containing at least a portion ofthe user's personal information space, as well as code for implementinga system phone agent 420. The functions of the system device agent 420will be described hereafter.

Also shown in FIG. 4, processing system 470, which may comprise a systemenabled personal computer, is in communication with a mail server 485.Mail server 485 may be coupled by one or more networks 150 to enablemessages to be communicated to the system enabled processing device 470and any of a number of formats. The processing device 470 includes codefor implementing a system PC agent 475 as well as datastores 480 whichmay include a portion of the personal information space of the user.Such personal information may include personal information managementdata bases, contact data bases, and the like. This system isadvantageous for allowing a system administrator to handle a number ofusers simultaneously.

FIG. 5 shows an alternative configuration wherein the system enabledserver 450 is eliminated. In this embodiment, the processing device 470communicates directly with a user's limited capacity device via network150. Elements of the system which are the same as those enumerated inFIG. 4 share like reference numerals. In this configuration, a systemengine 445 is provided on the system enabled processing device 470 inconjunction with a PC agent 475. The system engine 445 communicates viaone or more networks 150 with the limited capacity processing deviceagent 420 on the limited processing device 400. Certain differencesbetween the system engine 440 and system engine 445 enabled on theserver or system enabled PC, respectively, will be describedhereinafter. Datastores 480 contain information provided to the systemenabled processing device 470 from a mail server 485 via a network 150.It should be recognized that the mail server may be provided directly onthe system enabled processing device 470. This configuration isadvantageous for a single user communicating with one or more limitedcapacity devices.

FIG. 6 shows a block diagram of a first embodiment of the system engine440. In FIG. 6, the engine is designed for implementing the system ofthe present invention with a wireless access protocol WAP phone 600 asthe limited capacity processing device. However, as described herein,the system of the present invention may utilize a device-basedapplication to communicate with the system engine, as described below.As such, in the embodiment shown in FIGS. 4 and 5, software or code maybe utilized to implement the system phone agent 420. In the system ofFIG. 6, any phone which is capable of implementing a WAP browser canutilize the system of the present invention by connecting to one or morenetworks 150 to the system engine 440. Such devices are now commonlyavailable. Elements of the system engine 645 not required in the WAPembodiment or for a personal processing system embodiment (engine 445)will be discussed herein. System engine 645 includes a user preferencesdatabase 610, and a preferences and configuration user interface 605.The preferences and configuration user interface 605 allows the user toperform a customization of preferences described with respect to FIGS.1-3 in setting up the user's general configuration. System engine 645includes the system renderer 640, which enables the content to beprovided to the limited capacity processing devices. A content database660 includes user message and attachment content stored on a per user orper sync-session basis. A sync session cache 650 stores informationmessages during the filtering process and therefore communicates withthe renderer 640 as well as a system filtering engine 620. Operationalcontrol in the present system is provided by a sync session manager 615which controls provision of information to the WAP phone. A devicecapabilities database 670 includes information for the render on thecapabilities of each user's limited capacity processing device. Anotification generator 630 may be a timed or user initiated action thatinitializes a sync process in accordance with U.S. Pat. No. 6,694,336.In a personal processing device embodiment of the present invention, asystem engine would not need a user preferences database containingmultiple users; rather, a record of any individual users information iscontained therein.

In the system shown in FIGS. 4-5, messages enter the system via a mailserver 485, such as an Exchange server (available from MicrosoftCorporation), and/or via a sync system which utilizes elements shown inFIG. 6.

The process and functions of the various components of FIGS. 4-6 aredescribed in the process of FIG. 7. FIG. 7 shows the processes andcommunications between a limited capacity processing device, such as amobile device 400, system engine 440, renderer 640, and configurationdatabase 610. Other elements of the system engine 440 and theiroperation in the system will also be described in the process of FIG. 7.

Initially, a message enters the system for processing at step 710. Asnoted above, the message may be a new message received by a user.Messages may be detected by determining a message has entered the user'smail server directly and/or by performing a sync process in accordancewith U.S. Pat. No. 6,694,336. The sync initiating event may be anautomated or manually initiated sync triggering event. In thisembodiment, the system utilizes a synchronization system such as thatdescribed in U.S. Pat. No. 6,694,336. Operation in the steps of FIG. 7therefore occurs under control of the sync session manager 615. However,it should be understood that the sync system is not required foroperation of the present invention.

When a message is detected at step 710, user preferences are retrievedat step 715 from the user preferences database 620. The preferences areconfigured in the user preferences database 610 via the preferencesconfiguration UI 605. User preferences may include a mail or sync systemaccess password and a digital identifier, such as a private PGP key ordigital certificate used to decrypt encrypted email. An initial userpreference may be a filter which determines when a user is notified ofan email receipt. For example, a user may choose to be notified of allemails as soon as they arrive, or only on timed intervals. If the systempasses this initial preferences notification determination, the methodproceeds at step 720. At step 720, the new message is accessed andstored. Access to the new message may require decrypting the message andstoring it in a user cache during step 720. In a sync system, it mayrequire decrypting and manipulating change logs as described in U.S.Pat. No. 6,694,336. The sync session cache 650 stores the message forthis particular step. Alternatively, where direct access to an emailserver is utilized, step 720 may simply require providing the user'saccess password to the email server to retrieve the mail for processingas described below. PGP and/or digital certificate decryption of themessage itself may be provided at this step.

At step 725, the mail is filtered in accordance with the user filterpreferences stored in the preferences database 610 as established by theuser as described above. At step 730, if one or more messages passes thefilter, the following steps in the diagram shown in FIG. 7 areperformed.

In the following steps, based on the message content that passed thefilter, the system formats a new email or a “new mail notification”message to be sent to the device. This message is generated using thedevice-specific configured renderer (for example, a WAP renderer, or inthe case of a device with a system client, a system specific renderer).The message content depends on the user's configuration and includesinformation such the number and types of messages (VIP, Standard,Other). In the case of the WAP renderer, the message may include linksfor each message category—in the URL of the link (hidden from the user)are parameters that identify the sync session. In the case of a systemenabled client, the communications protocol may contain thisinformation. Additionally, the specific capabilities of the user'sdevice are considered when rendering the page. These capabilities aremaintained in a database; the user's account includes a link to one ofthese fields (or, alternately, a custom set of capabilities)

To complete these tasks, at step 735, a new user session is created bythe system engine 740. The user session is a persistent container forall actions with the user during a particular time period. Each sessionis assigned a session ID which, in one embodiment, is built intocommunications with the user and messages stored in the system cache. Atstep 740, the proper renderer for the message and/or attachment to themessage is created. If the message is to be provided for a WAP phone,the system or renderer creates a WAP renderer. The type of rendererrequired for the particular device 400 will be stored in the devicecapabilities database 670. For example, if the device is a WAP phone, itwill be necessary for system engine 440 to know that the device includesa WAP phone. Alternative configurations can provide message andattachments to the limited processing device 400 using a binary formatwhich can be decrypted by the system phone agent 420. Any number ofdifferent protocols and communication schemes may be utilized inaccordance with the present invention. Next, returning to FIG. 7, atstep 745, the rendered message is retrieved using the sessionid createdat step 735. As will be noted below, the system may be configuredretrieve all or only a part of a message. For example, the system may beconfigured to retrieve only a limited number of bytes for users notindicated to be “VIP” status. Likewise, if the message contains anattachment, the attachment may be downloaded in whole or in part. In async system embodiment, the sessionID builds a link back to theparticular sync session employed by the user in retrieving mail. At step750, the renderer 740 creates a rendered email in accordance with thepreferences defined by the user of the message. At step 755, therendered message is returned to the sync session manager 715. Therendered message includes the sessionid.

At step 760, rendered message is provided to a user. The messageprovided at step 760 may take a number of forms. It may be the messageitself, or may be a summary message indicating the status of allmessages processed by the system. The renderer, using the user'spreferences for number of bytes to preview and other settings, composesthe message and the server transmits it to the device.

An example of an entire message is shown in FIG. 10. FIG. 10 shows thescreen portion of a limited processing device, such as a mobile phone.As shown therein, a message from Steven Miller about a skin request isdisplayed. A link at 1010 allows the user to select the link and proceedto the linked item. It should be noted that a “link” as represented inthe interface examples provided herein may be a segment of text or agraphical item that serves as a cross-reference to a function or betweenparts of a text document to an executable file. Also shown are an“actions” link 1020, and a “more” link 1030 which allows the user toview additional portions of the message if it is available.

Alternatively, the system of the present invention may provide summariesof the messages, or an alert screen. FIG. 8 shows a portion of wirelessphone 810 and a sample alert screen on the device's display 820. Alertscreen 830 is characterized therein as a “system VIP alert” having apersonalized summary for the user. In this case, the summary indicatesthat the user has received eight new messages since the user was lastnotified. The messages in the user's system are classified in the “VIP”and “standard” messages meeting the rules specified in the userconfiguration. All messages are shown at column 840, user relatedmessages are shown at line 850, and new messages are shown at line 860.Blocked messages are shown in row 870. Each of the labels, VIP,standard, and blocked, may be provided as a link which the user canselect by using navigation buttons 880 on the phone or other device tomove about the screen 820 in accordance with a the particular manner inwhich the phone functions.

Returning to the method of FIG. 7, once the user selects the link, thiscommand is returned at step 765, and the method proceeds accordingly.This command may include the command instruction, a userID, and asession ID along with other information for the server. When the userchooses a category (clicking on the link in a WAP phone, for example),the system server receives the request via the URL. The server decodesthe URL, finds the sync session, and requests the appropriate functionsto respond to the command instruction in the link.

At step 770, the system engine determines the session by using thesessionID and renders a response to the command instruction to therenderer at step 775. The renderer will return a response at step 780and the rendered response will be returned to the limited capacityprocessing device at step 785. This will continue in accordance with theactions of the user and for any number of messages at step 710 and linkselections at step 765 until a time out when the user session isterminated at step 790. A session clean-up process may be used to freeany resources required by the user session at this step.

FIG. 9 shows one possible an alternative of a rendered response at step780 when the VIP link in FIG. 8 is selected, providing a summary ofmessages to the user. In FIG. 9, the summary of the first two of the 16unread VIP messages shows a user name 925, 935, a “re:” line 927, 929,and a text portion of each message 940, 942. Note that the preview mayjust include a list of To/Subject fields, or the first n bytes in themessage. These options may be configurable by the user and aremaintained in the user's preferences database.

A user may click on a linked portion of the message preview such as thename of the sender to retrive a particular message. Using the samesystem described above, the request returns to the server and is handledby the renderer utilizing state information maintained by the SyncSession Manager. The details of how the message is rendered, such aswhether or not attachments are included (or some threshold forattachment size, etc) whether or not to embed pictures, etc, arecontrolled by the user's preferences.

User names 925, 935 may be implemented as linds and returned to thesystem as commands at step 765, as a user navigates about screen 820 inaccordance with the particular functions of phone 810. When a userselects a particular message or name such as name 925, a full messagecontains shown in FIG. 10 may be rendered.

As noted above, FIG. 10 is a sample message rendered on a limitedcapacity processing device screen such as a phone. The message containslinks including the “more” 1030 and “actions” 1020 links. Selecting theactions link 1020 in FIG. 10 allows the system to provides a list ofactions that the user can take as shown in FIG. 11. When displaying amessage, a number of options (or links, in the case of a WAP phone) areavailable. As shown in FIG. 11, the actions which the user may requestare to view the next item, save/remove this message, delete the message,reply via message, contact the sender of the message directly, reply viaa voice message or forward the message. Selecting a “more” link in FIG.11 allows the user to move to the previous item, handle attachments,show message details, define a particular text string in the message, tomark the message as unread, or to move back to the message menu.

FIG. 12 shows an alternative configuration for implementing the systemof the present invention using an IMAP server an IMAP enabled limitedcapacity processing device.

In the system of the present invention shown in FIG. 12, elements havingcommon configuration with those set forth previous figures are notedwith common reference numbers. FIG. 12, a system engine includes asystem IMAP server 1230, a user content database 1240, a notificationgenerator 1220, all coupled to the filtering engine 620. The IMAPenabled phone will couple directly to an IMAP server 1230. As isunderstood by those skilled in the art, the IMAP server does notdownload messages to the IMAP enabled phone, but the IMAP enabled phoneacts as a client to view the message stored on the IMAP server 1230. Thefiltering engine will communicate with the user content database in amanner described above. The relation of the elements shown in FIG. 12 isshown and described with respect to FIG. 13.

As shown in FIG. 13, when the system engine detects a new message forprocessing 1300, it will retrieve user preferences at step 1305 and atthe configuration database 410. In this case, the sync system is notinvolved, so the new email will generally be any mail received in theIMAP server. Again, at step 1307, an initial determination of how oftena user wishes to be notified of new mail is determined. If the method isenabled to pass mail upon receipt of this particular message, then atstep 1310, the system engine will access the new message and decrypt asnecessary, and filter the mail at step 1315 in accordance with the userpreferences. If one or more messages passes the filter at step 1320,then a user session will be created at step 1325. A proper renderer, inthis case an IMAP renderer, will be created at step 1330, and therendered message will be provided at step 1335 to the renderer 1230. Themessage will then be added to the IMAP store 1230 at step 1345 on theIMAP server 630. When the mobile device 610 checks for new messages atstep 1350, it will retrieve previously rendered messages at step 1355.As noted above, this may occur in whole, or in parts of the message,When new message is sent at step 1360, the IMAP server will notify thatthe system engine of new outbound message, including the user ID andmessage content at step 1365, the system engine 620 will retrieve theuser's account information from a configuration database at step 1370,will render the outbound message at step 1375 and will send the renderedoutbound message via the Internet at step 1380. It should be noted thatin the previous configurations, the server has separate datastores foreach user.

The present invention leverages a user's network connected limitedprocessing device to provide meaningful access to the user's message.

Sending message whether by forwarding, replying, or creating issupported in a manner as to allow the point of connection of the senderto be preserved. In this case, the term “point of connection” refers tothe user's relational identity to the communication medium. For example,email may be created and sent as though a user is using their work emailconnection, while they are in fact using their phone connection via thesystem of the present invention.

Point of connection preservation can be accomplished in a number ofways. The message application on the client device can simply storeoutbound message in its outbox and let the sync process utilized in U.S.Pat. No. 6,694,336 to sync that message to the outbox of the usualmessage sending device, such as the PC. The message will then be sent inthe normal manner sent by that PC using its connection to the messagetransmission device. Alternatively, the message application may directlysend the message. In this second alternative, account (identity)information is provisioned by providing all information necessary forthe sending device to provide point of connection identity along withthe messages. For example, this information may be provided directly inthe device or sent in a link in a browser in the device. The messageapplication can then correctly construct message header informationbefore sending the message. One of average skill would readilyunderstand how to substitute message origination information in standardprotocols such as POP3 or IMAP. For example, IMAP configuration allowsthe From line in the message to be replaced with a user specifiedmessage account. This allows users having a limited processing deviceusing a third-party message account to use their regular businessmessaging and appear as though originating from their business account.This rendered message is sent via the Internet using the IMAP server.Since the user is using an IMAP client device, the user will always beup to date with respect to the user's configuration in the user'sdefault account. Yet another alternative is to configure the user's IMAPinformation to access an IMAP server operated by a substitute IMAPserver. This intermediary server can provide the point of connectioninformation configured by the user when sending messages, and retrievemessages from the user's main server at intervals configured by theuser.

As noted above, links provided to the user in the message allow for afurther feature of the system which involves advanced attachmenthandling. In one aspect, one of the links shown in FIG. 13 may include a“get attachment” link allowing the attachment to be provided to the useror sent to a facsimile machine, another PC, or even another messageaccount. Attachments can be optionally synced to the device duringmessage synchronization. When such a message is viewed on the device theuser can manage the attachment as if it had been downloaded onto thedevice. Links provided on the user device control code on the systemserver or agent enabling the user to: request that the attachment besent via message or fax to another person; forward the message with orwithout the attachment to another person; compose a new message andinclude the attachment from the original message; request the attachmentbe downloaded to the device; and retrieve information about theattachment such as type, size etc.

As noted above, one method of manipulating an attachment is to modifythe message body to include a link to a URL. This URL can performactions directly or point to a webpage that provides options forperforming actions on the attachments. The advantage to this approach isthat the message application on the device does not have to be modified.A second approach is to replace the original attachment with a specialattachment. This proxy attachment is small and contains informationabout the original attachment. The system agent on the device includescode allowing it to understand what to do with this proxy attachment,including providing a menu of choices similar to the list above when theattachment is selected. The advantage to this approach is that the userinterface on the client would clearly indicate the presence of anattachment and could readily display information about the attachment.

Attachments may also be sent with forwarded messages. In one embodiment,the Sync server can reconstruct the original message (with theattachment) and then modify it by adding the forwarded message addressand body. This is performed be done prior to syncing it back to thesource message application.

In a further aspect, applications on the device can request informationfrom the system engine. This will be used to support the retrieval ofattachments that were stripped during the sync. Additionally requestscan be made to retrieve the next portion of a truncated body. The deviceagent 420, system engine 440, and the user's message application worktogether to maintain state information so that successive ‘chunks’ ofthe body can be retrieved. The message client will present this to theuser and at its choosing either incorporate the chunks into the storedmessage or dispose of the chunks after the user has viewed them.

Yet another aspect of the system includes content streaming throughdevice. A device agent 420 on the device will allow the user to requestcomplete delivery of a message or attachment and stream it to acompatible device such as a laptop, printer, personal digital assistantor other device. Even content too large to be stored in the device couldbe streamed through the device to an external device. The device agent420 will on user request ask the server to transfer specific rawunconverted content (such as a Microsoft Word document) in manageablepieces to the device. The device will in turn forward those pieces fromthe connection transport used to connect to the system (such as awireless network) onto a locally connected device (via, for example, alocal connection transport). Local connections may include bluetooth,IRDA, or cable attached devices. During the transfer the device agent420 will not store the content. It will simply act as a connection agentfor the content.

In a further aspect, the read/unread status of the message can bepropagated to all devices in the personal information space. Using theIMAP embodiment, the IMAP server maintains this status. Other types ofmail servers will likewise track the read/unread status of a message andpropagate it to other clients connected to such servers. In theembodiment of the invention using the system engine 440, the sync systemof U.S. Pat. No. 6,694,336 can maintain this status across allplatforms.

In additional embodiments of the present invention, furtherfunctionality is provided to a user. In one embodiment, the systemincorporates a voice call box which provides the ability for the user toreview email by having it read to the user over a telephone voiceconnection. Various implementations of this feature are provided.

A unique feature of the present invention is the ability for users toreview mail using the collections. This allows the user to rapidlyprocess unread items from collections, and focus on reading a fastresponse. This “zooming” process allows user to scroll through longmessages with the phone's joystick or rocker and with a selection of asoft key designated for this process (for example, a “zoom” button), theuser is moved to the next unread time in the collection until thecollection is exhausted. This feature can be used whether reviewingmessages using voice or text means.

An additional feature of the invention allows user to provide a responseto an email using a voice clip, text or to listen to an email read by atext to speech message system. In addition, attachments can be listed atthe bottom of an email body and when selected, the attachment may berendered by converting the item to a bitmap on the network server anddirecting the phone browser to a URL to read the bitmap, the attachmentmay be forwarded via email, the bitmap may be sent to a fax or may beretrieved into the phone.

FIGS. 14-19 illustrate alternate embodiments which implement features ofthe present invention described herein. These features include a voiceenabled delivery of messages, advanced email review by collection,accurate email status, and support for multiple types of devices.

FIG. 14 shows a series of client mobile devices 400 including, forexample, mobile phones or personal data devices having operating systemssuch as Microsoft® CE, Microsoft® PocketPC, the Palm® OS, Symbian Series60, Brew and Java®. Each phone my include data structures havingcontacts 1404, calendar 1406, tasks 1408, notes 1410, call logs 1412,SMS messages 1414 and the like stored in the device. Each device mayfurther include a system agent 410 similar to that described above. Insuch devices, data from each of the structures in the device may betransported in other mechanisms. For example, a schedule request mayinclude email addressing information, and an email may include a contactentry. Each phone my include a system agent provided by the SystemAdministrator and functioning in accordance with the description herein,to access the data structures and provide a user interface to a user ofthe device. The agent provides assistance in email composition, accountadministration, cache management and filtering rules. The clientcommunicates with a system server via an extended SyncML feature setusing SSL, or a clear channel connection.

In this embodiment of the invention, the system is configured to dealwith more than just messaging data. In this embodiment of the invention,there are two distinct types of data: new messages (email) addressed tothe user (which may include appointment requests sent via email), and“interaction” events. Email is processed through the user's rules and,if qualified, is stored in the system email storage system shown invarious embodiments in FIG. 4-7 or 14-16. The amount of data stored mayvary by the configuration of the system (for example, the system maystore the entire email including attachments, or store a subset of theemail information. When storing a subset of information, the serverrequires a connection back to the source email server to retrievenon-stored information should the user request it.)

Interaction events are, for example, the entry of a contact into theuser's PIM software or devices, an IM conversation, an Email sent by theuser, a phone conversation, an appointment entry, an SMS sent by theuser, or an allowed or blocked sender's list. In this embodiment,interaction events are analyzed to determine which people are involvedin the event by using identifying information contained within theinteraction event. Such information can include the meeting attendeeemail addresses, or the phone number from the call log, and the like.

The system may further include two types of servers—a system “consumer”server 1424 and a system “corporate” server 1425. Each server 1424, 1425is hosted by a wireless telephone carrier, a private entity or by theSystem Administrator. The system servers provide account administration,filter and rule processing and alerts, push and pull functions to thedevice and from the server, contact and calendar sync, reporting andbilling, SMS alerts and email distribution. In an embodiment wherein acorporate server is hosted by a carrier or System Administrator, thecorporate server may communicate with secure email servers of acorporate entity using a virtual private network or other secureconnection.

As shown in FIG. 14, the consumer system server may be designated tocommunicate with consumer level interfaces using, for example, the syncengines of U.S. Pat. No. 6,694,336 to access a personal informationdevice such as a personal computer 1432, or a pop/imap client such asYahoo® mail 1433 or a web client such as MSN 1434. The consumer servermay communicate with the clients using the SyncML protocol, or anextended version of the SyncML protocol, via SSL.

The corporate server is designed to communicate with the device client410 via an extended version of the SyncML protocol, and with an Exchange1435 or Lotus Notes 1436 mail server via a connection secured by SSL ora VPN connection. It should be recognized that the designations“consumer” and “corporate” are for convenience only, and the basicfunctionality of each system server is equivalent. In each case, onlythe source of the data and the hosting location are changed.

In accordance with the system aspects described above, data enters thesystem via the agents 410 attached to the system server engine 400.

FIG. 15 illustrates yet another embodiment of a system server 1420, 1425in accordance with the embodiment of FIG. 14. To further enable theconfiguration based handling of messages and interaction events, a“persona” database 1552 is utilized to track characteristics ofindividuals whose characteristics are part of the personal informationspace of the user to allow the system of the present invention tointelligently characterize individuals into the aforementionedcollections, and process communications and interactive events involvingthose individuals automatically. System user settings, rules andconfiguration may be stored in the settings database 1551, and usersession information in the session database 1550. Also shown is a maildatabase 1553 which may comprise an “all mail database”, a mobile maildatabase or a newly downloaded mail and mobile mail database, dependingon the configuration of the persona database and how the system serveris configured to handle incoming mail.

FIG. 15 shows the system server 1420/1425 coupled to the data sources(1432-1436) using system notification agents 1560 and a mail serveraccess agent 1565. Events in the data sources 1432-1436 are passed tothe system server 1420/1425 upon some triggering event (at regularintervals, on each event, upon a manual signal, etc.) for processing bythe system server 1420.1425.

For each event, whether it be an interactive event or an email message,each person referenced in the event is looked up in the personadatabase. If the person exists, a record of the interaction event isadded to the persona record (an example of which is shown in FIG. 9) inthe database 1502. If the persona record doesn't yet exist, it iscreated with the identifying information retrieved from the interactionevent. In one example, suppose a notification of an appointment for theuser enters the system. The system then looks up the organizer andattendees of the meeting by whatever identifying information isavailable. In one case, it may be the individual's name and/or emailaddress. A note of the meeting between the user and the organizer (andother attendees) is made in the persona database and the systemunderstands that the user has met with each of the involved parties.Later, if one of the attendees sends the user an email, the system isable to determine that the sender is known to the user, and as a result,the email may be deemed worthy for promoting to the user's mobiledevice, or categorization in the user's collection, depending on userrule configuration.

During initial installation and configuration, the system may retrieveall the past interaction available from each of the attached devices.For example, the system retrieves the call logs from the user's mobilephone, and details of sent email from the mail server. The system mayretrieve other information from the data stores 1404-1414 or the datasources 1432-1436. When mated with the synchronization system in U.S.Pat. No. 6,694,336, the system engine may retrieve a wealth ofinformation such as contact entries, preexisting calendar appointments,assigned tasks, and the like from that system's data packages.

Various elements of the the server architecture are shown in FIG. 15.Datasource accessors 1504 provide standardized access to a datasourcesuch as Microsoft Exchange, Lotus Notes, a sync system such as thatdescribed in U.S. Pat. No. 6,694,336, a WEBDAV server, and other datasources. In this regard, they are similar to the application objectsdescribed in U.S. Pat. No. 6,694,336.

The data source assessors (DSA) 1504 provide a standardized interface todata sources (such as an Exchange, POP3, or IMAP server, a mobiledevice, an IM client, or the sync system of U.S. Pat. No. 6,694,336 viaextended XML). The DSAs provide a bidirectional interface capable ofrelaying commands from the system server to the data source 1432-1436and notifications from the data sources 1432-1436 to the system server).There are three distinct data source interfaces: 1) an interactionnotification interface 2) persona promotion control 3) mail datahandling. A particular DSA may implement one or more of them, asappropriate for its data source.

The raw data acquisition manager 1506 is a module responsible fororchestrating the retrieval of data from the users' data sources. Thepersona engine 1508 is a system component responsible for parsinginteraction notifications to create and maintain a database trackinguser's interactions (sent email, appointments, etc) with the personasfound in the users' personal information space. Records generated by theengine are stored in the persona database 1552, and take a formatgenerally represented in FIG. 19. The system engine 1510 is a group ofmodules that, in conjunction with the database developed by the personaengine, implements the user's filtering rules to create the a userexperience. The engine includes modules to provide status to and servicerequests from system clients 400.

The voice enabled call box 1532 is a system component responsible forinteracting with the user via spoken text. This system providesfunctions such as, for example, listening to an email or responding toan email with a voice clip. Session renders 1512 are protocol-specificmodules that attach clients to the server. A SyncML+ renderer, WAP andHTML renders may be enabled. The administrator console 1534 andcommunications service request (CSR) console 1534 are managementfacilities provided to monitor and administer the system. Thenetwork-based UI 1538 is a user interface which may be provided to allowan administrator or users manage the user's account and emailpreferences via a browser. The QOS enforcement manager 1540 is a modulethat balances load by staging account data updates and data sourceaccess.

The interaction notification interface occurs through the systemnotification agents 1560 and mail access agents 1565. These agentsprovide notification of events to the system, which are consumed by thepersona database 1551. Each data source, through its DSA's eventnotification interface, reports on the interactions occurring at thatdata source. Each of the interaction types the system understands isrepresented by a corresponding data type in the system which serves asthe unit of abstraction for a particular interaction event. Thislayering allows a mapping between the proprietarily-formattedinformation contained in a particular data source and: a universalizedversion of that data which is understandable by the system. One suchuniversalized version of the data is described in U.S. Pat. No.6,269,361, although other universalized formats may be used inaccordance with the present invention.

In one alternative, mail database 1553 is a newly downloaded mail andmobile mail database. This database contains the objects downloadedretrieved from the data source accessors during the data acquisitionmanager's acquisition session. These objects have not been processed bythe filtering system. Once the persona engine has examined them,qualifying email is moved to a mobile mail database.

In yet another alternative, as noted above, an “all mail database” and amobile mail database are provided. In this embodiment, once an email isdetermined to be mobile per the user's rules by the persona engine, itis added to a mobile mail DB. The architecture is neutral as to thelocation and nature of this database and any “newly downloaded mail DB”.In each case, the database may be separate databases, or may simply be alist of promotable mail IDs referencing records in a single physicaldatabase. The mail database manager includes a clean-up process which isresponsible for cleaning up the user's storage as a result of mail itemspassing out of the “mobile” range, or downloaded data expiring (such asattachments whose timer has expired or who have been sent to the mobiledevice). In these cases, the mail database manager generates a “delete”operation for the content in question and queues it to the attachedmobile device(s).

The system further includes an automated persona promotion controlroutine. The promotion control routine is responsible for communicatingto the data source a request to promote or demote of a particularcontact to or from the user's mobile devices, based on the user'spattern of interactions with his known personas. Typically thisinterface is implemented as an XML client talking to the sync serversXML gateway. In one embodiment, the final determination of the contact'sstatus is determined by the sync server of U.S. Pat. No. 6,694,336; thesystem server simply relays requests as a result of its world-view. Inan alternate embodiment, the system server directly controls thepromotion and demotion of contacts.

The server also includes a mail content handling interface which isresponsible for providing universalized access to and control of aparticular mail store. Since certain email such as sent email is in factan interaction record, there is some functional crossover between sentemail notifications and mail handling in general. The DSA simply treatsthe “sent email” folder as a source of data for the event notification,separate from processing incoming mail. The responsibilities of thisinterface are varied, and include: retrieving mail headers within acertain range, retrieving mail fields and mail attachments, sendingmail, updating the origin mail server with new state information (suchas read flags, or a new entry in the Sent Items folder), and retrievingnew state information from the origin mail server (such a read status).

Additionally, since meeting requests arrive as specially formattedemail, DSAs that implement this interface also contain modules to parsethe meeting requests into the appropriate universalized meeting requestrecords. Likewise, the DSA's translation module can also translateuniversalized meeting request decisions into the proper response emails(or server calls), as appropriate.

Shown in FIG. 16 is the system server 1420/1425 of FIG. 15 incorporatedwith the synchronization system of U.S. Pat. No. 6,694,336 and aMicrosoft® Exchange server. A Microsoft® Exchange server can be queriedfor the contents of the “sent Items” mail folder, or the user's blockedor allowed-senders lists. Additionally, the Microsoft® Exchange servermay be called to enumerate the user's past appointments. Thisinformation will be submitted to the persona engine to build the list ofknown and contacted personas. As indicated above, the system serverreceives notifications from the data source, in this case the syncserver 1650, regarding the user's interactions with other people (in theform of contact records, calendar appointments, assigned tasks, etc.).

FIG. 16 shows the system server engine 440 in communication withdatabases 1450-1452, a system exchange agent 1612 and a system XML agent1610. Also provided is a call box 1604. The Sync server is shown in asimplified representation including a sync engine 1620, a system changlog store 1629 and system data objects 1624 communicating with thedevices 400 via an application object 1622. Events are transmitted tothe system engine 440 via the exchange agent and the system XML agent.

When, for example, the server 1425 determines that a persona should bepromoted, it communicates this via the systemXML interface 1610 to thesync server 1650. It is important to note that the system server 1425and the sync server act synergistically to create the desired userexperience. The sync server is well suited to syncing reasonably sizeddata (such as contacts, calendar events, notes, and tasks), whereas thesystem, server is designed to handle the unique requirements of emailstorage and processing. The sync server maintains responsibility for thenormal data synchronization requirements (including promoting/demotingcontacts at the request of the system server, and syncing changes madeon the phone and/or PIM).

Another source of interaction information is the XML agent 1610. The XMLagent 1610 translates sync events received from a sync server 1650 viaXML into notifications for the system of the present invention. Notethat the XML agent may use SyncML to communicate with the elements ofthe system or may use modified versions of SyncML to incorporate any ofthe features noted herein. New contact entries, calendar events, orassigned tasks are detected and can be reflected in the persona databasein the manner described above, but the data interface in this case mayinclude the sync server 1650. Additionally, the user's contact folderhierarchy can be determined and presented to the user later, for examplewhen they wish to save a message to a particular folder.

FIG. 17 shows the data acquisition manager model in further detail, andthe interactions with the user configuration manager, data sourceaccessor and mail database manager.

The data acquisition manager is responsible for pulling new data intothe system via the DSAs. The data acquisition manager, as a result of atrigger (such as a schedule or callback) (at step 1710), loads a user'saccount data (step 1712) and begins iterating through the configuredDSAs (step 1728) to retrieve new interaction event data and new incomingemail. The data acquisition manager first asks each DSA for any newinteraction information, (step 1722) which the data acquisition managertransfers to the persona engine. Next, the data acquisition managerqueries each DSA with a Mail handling interface and retrieves info(headers) regarding any new mail, which it passes to the mail databasemanager (step 1730). After retrieving all the new headers and loggingout of the DSA, the data acquisition manager notifies the system thatnew mail has arrived to be scanned (step 1738). It is also possible toasynchronously submit interaction info to the reporting the info willnotify the data acquisition manager via the data acquisition manager'sstandard listener.

A system promotion engine is provided to accomplish the filteringfeatures of the present invention. The system promotion engine isresponsible for answering promotion queries posed concerning particularemails and personas.

When the data acquisition manager has completed its new data scanningsession and publishes its notification that new mail has arrived, asystem promotion engine begins executing a scan of the new mail. Thepersona engine retrieves the user's configured promotion rules from theuser account and passes the mail to a rule evaluation engine todetermine if a message is promotable, and if so, which collections themessage belongs in. Before adding the promotable mail to a live maildatabase, the persona engine retrieves the appropriate data for eachmessage of each collection from the source data source accessor.

In one example, suppose ten (10) new messages arrive on the user's emailserver. The data acquisition manager, upon schedule or notification,wakes up and queries each data source accessor for new interactioninformation and then for new message headers. Once it has downloaded allthe headers, the data acquisition manager adds them to the mail databasemanager and notifies the system that new mail has arrived. The personaengine iterates through the new mail and runs each message headerthrough the configured rules. Suppose five of the mails are classifiedto the “Normal” collection. The persona engine checks the user'sprefetch rules for the “Normal” collection and sees that the user wantsto prefetch the body content up to 5K. The persona engine, via theExchange data source accessor, downloads the first 5K of each messageand adds it to the mail record for the message it has created in a livemail database. Suppose one of the remaining items is a VIP email, andthe user's options say to retrieve the attachments, up to 1 MB.Accordingly, the persona engine retrieves the attachment and adds it tothe mail record for the message it has created in the live maildatabase. The remaining four messages qualify for the “Other/Bulk”collection. The user's rules say not to send any of these to the phone,so no fetching of their content is done and they are not added to thelive mail database.

Contacts can be promoted and demoted automatically. Contact promotionscanning is done at an interval or in response to new interactionevents. The user's settings may call for any sender or cc'd recipient ofVIP mail to be automatically promoted, for example.

Another feature of the present invention is a mail database manager. Themail database manager is responsible for managing mail retrieval andserver-side storage. The mail database manager receives email eventobjects pertaining to newly downloaded email from the data acquisitionmanager. These objects are stored in the mail database 1552. Later, themail database manager can retrieve the message using the message id andsource data source accessor information contained in the header object.In accordance with the present invention, mail may be stored temporarilyin the system server in various configurations of databases.

In yet another unique aspect of the system of the present invention, no“current version” or “device latest version” information is maintainedby this system. Due to the nature of email itself, the “mobile mail”list is in constant flux—old, read, or deleted emails are removed andnew emails arrive. There is no need to maintain a long list ofhistorical change transactions; the system need only maintain a list ofnotifications to be sent to the client the next time the two areconnected. Using an “assured delivery” queue model, the client andserver can communicate asynchronously with guaranteed delivery ofnotifications. An alternative embodiment may maintain versioninformation in a manner similar to that specified in U.S. Pat. No.6,694,336.

A further unique aspect of the present invention is the ability to fetchuncached data for an email. In this embodiment, the mail databasemanager handles requests for missing data in an email. By utilizing theemail id of the message in question, the mail database manager mayretrieve the needed data from the origin data server. For example, thesystem may be configured to not download certain message attachments orbodies. When the user requests the download of a missing field, therequest is relayed to the mail database manager will retrieve therequested info from the appropriate mail server. The mail databasemanager will queue the responses and provide notification of thefulfilled requests to the system engine via system engine notificationmechanisms. The system engine's behavior is then determined by theuser's configuration.

In certain actions, reprocessing all email is required. Certain useractions may require the wholesale reprocessing of all the user'sin-range mail headers. For example, adding a category or changing theblacklist require enumerating each message again with the new rules.This action can be performed by the mail database manager

FIG. 18 illustrates another unique aspect of the present invention, thepersona database manager (PDBM). The persona database is responsible fortracking the user's interaction with all of the electronic entities inthe user's world. By consuming and aggregating the notification eventsfrom the suite of data source accessors, the PDBM can answer questionssuch as: 1) Does the user have a contact with this email/phone number inhis address book? 2) Has the user contacted this person (emailaddress/phone number/etc) before? 3) Is this person blacklisted? 4)Should this contact be promoted? Personas stored in the persona databasecontain the information detailed in FIG. 19.

As shown in FIG. 18, when an interaction notification arrives at thepersona database, step 1810, the PDBM looks for a persona in thedatabase that matches the data in the interaction notification (step1818). The existing persona pertaining to the new data is determined bymatching universally recognized key fields in the persona against thefields present in the notification. For example, the phone numberrecorded in a call log would be matched against the phone numbersattached to personas in the user's datastore. If a match is found, theinteraction may be added to the persona's list of such interactions(step 1828). Alternatively, depending on the interaction type, a notethat this particular persona is “known” or “contacted” can be made onthe user's persona library list. This would in effect aggregate thecollection of the interaction information, rather than keeping a recordof it. In either model entries are removed from the “known list” ifthere are no new interaction events with a particular time frame(optionally determined by the user). If no match is found, a new personaidentified by the supplied fields is created. (step 1824).

It's possible to have a group of interactions that cannot be attributedto any existing persona (for example, you may not have a person'sinstant messenger “buddy” name in your contact record for them in yourpersonal information contact manager). In that case, a personacontaining the key fields reported by the datasource accessor (e.g.,buddy name, or email address, names, and phone numbers in your PIN) iscreated. At some later time, if the system is able to match these twopersonas (if the user adds the buddy name to the contact record, forexample), the personas are merged and the subordinate persona isdeleted. Subsequent interactions will be attributed to the persona,since it now contains the new fields. In an alternative embodiment, areference may be attached to the event to all personas, for example, tothe sender and receiver. Still further, one may maintain a long list ofsuch interactions, but select it on an interval, or simply maintain anaggregate of the information, rather than the information itself (e.g.,3 phone calls from persona X in the last <interval>).

As noted above, the system server may provide voice interactionfeatures. The system server integrates with a VoiceXML driven telephonyserver in order to fulfill the natural language “voice features” of thesystem. There are two primary scenarios involving the callbox: 1) Userselects “Listen to email” option on the system client; and 2) Userselects “New voice clip” option on the system client (or chooses toforward an email plus a voice clip to someone). This option assumes themessage ordering info described in the initialization has beencompleted. The system simply converts the target message into naturallanguage over the voice channel. The user may respond with voice and/orlisten to more emails. An alternative embodiment allows the user torecord voice clips on their mobile device using the internal microphoneand storage. The voice clip is then transmitted to the server fortransmission with the email.

TAPI (Telephony Application Program Interface) is a standard programinterface that lets you and your computer “talk” over telephones orvideo phones to people or phone-connected resources elsewhere in theworld. TAPI capabilities of the phones may vary wildly. A number ofalternative embodiments exist in order to implement the voice callboxcomponent of the system server. Currently, most phones cannot supportboth a persistent data and voice connection. Hence, the system of thepresent invention must be able to function when a data connection withthe client is dropped. In one embodiment, the client software initiatesa new phone call. In one alternative, where both a voice and dataconnection may be maintained, the client software continue to executeduring the call and the client maintain a data connection with theserver while the voice connection is active. Alternatively the clientcontinues to execute with only the voice connection. In a furtherembodiment, the client can generate DTMF tones to communicate with thecallbox on the server. In a further embodiment, where supported by theclient, the phone programmatically hang-up. If no data connection isavailable, DTMF can be used instead to relay the data to the server viathe callbox. If no DTMF is available and no data connection isavailable, the required data can be sent to the server before the callis initiated. In certain embodiments, the client application regainscontrol automatically; in others, the user must restart the application.Yet another embodiment solution involves the server calling the phoneback to initiate the session.

When the user initiates a callbox session, the client communicates somedetails to the system server. This can be done via DTMF or a dataconnection. Aside from authentication, the info transmitted is relatedto the message in question and the messages that follow it in “zoomorder.” This allows the callbox to implement a voice driven “nextmessage” feature that processes the same message the “next message”feature on the phone would. An example of the info which may betransmitted is: the current message id, the current collection id, thecurrent collection sort order and the current message sort order. In oneembodiment, the IDs of each of the messages remaining on the phone aresend down to the phone in the order they are read. In one embodiment, a“main menu” is provided where users can choose to compose another orlisten to email, etc. Regardless, details concerning what was done mustbe sent to the client so it may adjust its read/unread information.

In a further embodiment, users are provided with the opportunity torespond to emails using a voice message. This option sends an emailcontaining a voice clip. This may be a new email or a forward or replyto an existing one. The client communicates, for example, authenticationinfo, a “forward” command, the referenced message info, the recipientinfo, the user interacts with the server and completes the request. Ifthe user listens to any email in the session, the post-session updatediscussed above applies.

Post processing of emails may occur after the user reviews using thevoice box system of the present invention. Whenever a user listens to anemail, the system must produce a read notification just as if the userhad read the email on the client. That way, the user won't “reread” allthe email he just listened to when he returns to using the Systemclient. To accomplish this, the read message ids are queued and sent tothe System client after the voice session is completed.

Further features of the system of the present invention provideadvantages to the user of a mobile client device. Communication of datato mobile devices generally runs into two major problems: intermittentconnectivity and low bandwidth. Intermittent connectivity problems arisebecause users travel outside of range, get on planes, the subway, etc.The system of the present invention can be adapted to use a protocolwhich provides for asynchronous transmission of information. Typicalmobile device bandwidth is limited and latency is high. The protocolshould avoid transmitting unnecessary information. Another desirableaspect is that the user be able to use the most of the system when offthe network—send emails, mark messages or attachments for download,reply or forward mail, etc.

In order to counteract these problems, the system of the presentinvention caches requests for service and transmits them en-masse when aconnection is available. While the connection is available, newnotifications are downloaded, as are results from previous requests theserver processed while the phone was offline. Some requests, such asoperations involving the callbox and the realtime global search requiresynchronous connections.

Both server and client maintain a queue of requests to be sent to eachother. A client's queue typically contains the results of things thatthe user did while not connected. This queue may contain, for example, arequest for an attachment, a reply/forward or composition of emailgenerated off network, a notification of message read, a notification ofsetting change, or a request for an email body. The server's queue mayinclude two sets of events: responses to previous client requests andnotifications generated by the system, such as: a notification of newmobile mail, a notification of new meeting requests, a notification ofmessage read, or a notification of setting change.

The system engine employs both an SMS and standard network socketlistener for each protocol renderer. The communication model is anasynchrounous “store and forward” approach to populating data andhandling client requests. Ideally, given an always-on connection, therequest/response will be very fast.

The behavior upon data connection initiation by the client is that theclient connects and authenticates, the client sends any immediaterequests (callbox, global search) and receives server response, theclient sends any queued requests to the server, each with sequentialrequested, the client sends an “queue empty” event, the serveracknowledges the highest requestID it received, the server sends eachmessage in its queue, the server sends “queue empty” event, the clientacknowledges the highest responseID it received and the clientdisconnects.

When the ID acknowledge is received by the transmitting party, it maydispose of its queue object as appropriate. Note that it is not requiredto send the queue acknowledge message only upon receipt of the “queueempty” event. In fact, it is desirable to periodically acknowledge theother side in case of loss of connectivity (to reduce the number ofitems resent by the other side upon restoration of connectivity). Usingthis acknowledge scheme, if the connection is dropped, any records sentbut not acknowledged will remain in the outbound queue and the senderwill resend them the next time it connects. This means that the receiverlikely sometimes receive the same queue entry twice. Each receiver canhandle this simply by remembering ID of the last queue entry it got fromthe sender. If it receives one it has already seen, it can ignore it(but it may still acknowledge it).

Objects in the queue may be reordered according to type. For example,synchronous responses, or persona or collection status and settingsnotifications, if any, may always be delivered before new mailnotifications.

In as further unique aspect, synchronous requests are handleddifferently. Synchronous requests, when added to the queue, trigger adata connection if one does not exists. If no data connection isavailable, the enqueue request fails with the appropriate error. Thisresults in the creation of a ClientSessionMasterThread if one does notalready exist. The CSMT scans the unsent queue and sends any synchronousrequests before sending the others. The server likewise sends anyresponses to sync requests before sending normal asynchronous responses.This allows the implementation of a “cancel download” message.

Client processes requiring services may add requests to the outboundqueue at any time. Asynchronous events will simply be added (and may bereordered depending on priority) and a QueueMgrResponse indicatingsuccessful (or failed) queuing will be returned to the callerimmediately. If a synchronous event is added to the queue, however, theresponse returned contains a requestToken object. The caller may use thestatic waitForCompletedRequest member to block until the response hasbeen received.

In one aspect, service request queues are maintained on the varioussystem server enhancements. When the client (such as agent 420) lacksinformation in its cache to complete a request, it queues the requestfor that info. Subsequent requests are likewise added to the queue. Whena connection trigger (which is user-configurable) is reached, the queuedrequests are sent to the system server. The system server un-queues therequests and generates its responses. The system server communicatesthem either during the same communication session or at a later date,when its own communications trigger is tripped or the client reconnects.Once the client receives a response, it removes the source request entryfrom its pending queue. Once the system server has successfully repliedto a client's request, the response is removed from the server's queueto deliver. At any time, the system server may queue additionalnotifications for the client, and the client may queue additionalrequests for the system server. When a connection is established, thequeues are transmitted.

Aggressive pre-fetching of data from the system server may be used. Whenthe server has new mobile email, it may, depending on the user'sconfiguration, push the email notification (including body content, ifappropriate) to the client via SMS. Or, the system server may simplyqueue the notifications for the client and deliver them when the clientnext connects. Further, the system server could SMS the client to notifyit to “phone home.” The common theme is that the behavior is flexible tosupport both an asynchrounous model (such as queuing up attachments todownload while on an airplane) or a connected model. The server canacknowledge which devices have received which notifications via thelatest email version info table. Each client device reports the latestemail version it has received notification of during every request tothe server in order to keep the server up to date.

The foregoing detailed description of the invention has been presentedfor purposes of illustration and description. It is not intended to beexhaustive or to limit the invention to the precise form disclosed. Manymodifications and variations are possible in light of the aboveteaching. The described embodiments were chosen in order to best explainthe principles of the invention and its practical application to therebyenable others skilled in the art to best utilize the invention invarious embodiments and with various modifications as are suited to theparticular use contemplated. It is intended that the scope of theinvention be defined by the claims appended hereto.

What is claimed is:
 1. A method of managing messages for devices havinga limited processing capacity, the method practiced on a messagemanagement system distinct from a user device, the message managementsystem comprising a user configuration categorizing messages for a userby elements of said messages, a user message data store, and a user datastore, comprising: receiving, by the message management system, the userconfiguration categorizing messages for a user by elements of saidmessages; accessing, by the message management system, the user messagedatastore upon receipt of at least one new message for the user to theuser data store; comparing, by the message management system, said atleast one new message to a set of user specific rules; rendering, by themessage management system, a message summary of messages for a categoryas defined in the user configuration, the message summary including asender and a textual summary of each of said at least one new messageand at least one link accessible by the user device, wherein propertiesof the textual summary of each of said at least one new message aredefined by the user and are stored in the message management system,wherein the at least one link enables action with respect to said atleast one new message when selected by the user; and outputting, by themessage management system, the message summary to the user device attimes scheduled by the user.
 2. The method of claim 1 wherein the atleast one link includes a session ID and an instruction.
 3. The methodof claim 1 wherein rendering the message summary of messages comprisesproviding the at least one new message suited to a user device.
 4. Themethod of claim 1 wherein the action is to display the message.
 5. Themethod of claim 1 wherein the at least one new message includes anattachment, and the action manipulates the attachment.
 6. The method ofclaim 5 wherein the attachment is downloaded to the user device.
 7. Themethod of claim 5 wherein the attachment is streamed to a user device.8. The method of claim 5 wherein the at least one new message isforwarded to another user.
 9. The method of claim 1 wherein the at leastone new message is a summary of all messages sent to the user andincludes links to display said all messages.
 10. The method of claim 1further including receiving an instruction when a user selects the atleast one link.
 11. The method of claim 1 further including the step ofprocessing the link and returning a second message to the limitedprocessing device implementing the link.
 12. The method of claim 10wherein the link is to view a next message item.
 13. The method of claim10 wherein the link is forward or reply and insert user-configured emaildata into the message.
 14. The method of claim 10 wherein the link isreply to message.
 15. The method of claim 10 wherein the link is tocontact the sender of the message directly using a voice link.
 16. Themethod of claim 10 wherein the command includes manipulating a messageattachment.
 17. The method of claim 16 wherein the command is to streamthe attachment to a second device coupled to the limited processingdevice.
 18. The method of claim 16 wherein the command is to downloadthe attachment.
 19. The method of claim 16 wherein the command is toforward the attachment to another user.
 20. The method of claim 1wherein the step of rendering includes rendering the at least one newmessage for a WAP browser.
 21. The method of claim 1 wherein the step ofrendering includes rendering the message for an IMAP enabled userdevice.
 22. The method of claim 1 wherein the step of accessingcomprises retrieving a change log for a synchronization system, thechange log including message information.
 23. The method of claim 1wherein the message summary indicates a number of emails that have beenreceived since a last notification.
 24. One or more processor readablestorage devices having processor readable code embodied on saidprocessor readable storage devices, said processor readable code forprogramming one or more processors to perform a method comprising:accessing a user message datastore, by a message management systemcomprising the user message datastore, the message management systemdistinct from a user device; determining, by the message managementsystem, a set of messages in the datastore which have not been read bythe user; filtering, by the message management system, messages in saidset of messages using a set of user specific rules, wherein differentcategories of messages are determined using different user specificrules; rendering, by the message management system, a message summary ofmessages in the set of messages and other messages in the datastore,wherein each message is grouped as part of one of the categories,wherein the message summary includes at least one link accessible by theprocessing device to one of the different categories, wherein the atleast one link enables action with respect to one or more messagesassociated with the one of the different category when selected by theuser, wherein the message summary provides information regardingmessages in the set of messages that have satisfied the set of userspecific rules; and outputting, by the message management system, themessage summary to the user device.
 25. The one or more processorreadable storage devices according to claim 24 wherein the step ofaccessing is performed by a synchronization system.
 26. The one or moreprocessor readable storage devices according to claim 25 wherein thestep of accessing is performed at a timed interval.
 27. The one or moreprocessor readable storage devices according to claim 25 wherein thestep of accessing is performed on a sync initiated event.
 28. The one ormore processor readable storage devices according to claim 27 whereinthe step of accessing is performed by extracting messages from a changelog provided by the synchronization system.
 29. The method of claim 1wherein the set of user specific rules includes an exclusion rule. 30.The one or more processor readable storage devices of claim 24, themethod further comprising organizing, by the message management system,the set of messages into collections corresponding to categories suchthat each message in a category is scrollable and unread messages in acategory are accessed sequentially.